The Data Protection Act 1998 and General Data Protection Regulation 2018
This Privacy Notice sets out how The Irish Arts Foundation collects and processes personal data. We want everyone who uses our services, works for us or supports us to feel confident and comfortable with how their personal information shared with us, will be looked after or used.The Irish Arts Foundation is committed to ensuring that your privacy is protected. Should we ask you to provide certain information to us, by which you can be identified, then you can be assured that it will only be used in accordance with this privacy notice.
What information do we collect?
We only ask for information we need; we let you decide what you are comfortable telling us about, explain why we need it and treat it as confidential. When we record and use personal information we:
- only access it when we have a good reason
- only share what is necessary, relevant and with consent
- do not sell it to anyone
Personal data means any information about an individual from which that person can be identified. We only collect the data we need and will make it clear why we are collecting it - personal data may include name, title, address, date of birth, age, gender, demographic information, email address and telephone numbers.
We’ll only use personal data on relevant lawful grounds as permitted by the EU GDPR and Privacy of Electronic Communication Regulation. We use this information for:
Dealing with your enquiry; and monitoring, evaluating and auditing our services;
To contact you about our work and how you can support our work;
To invite you to participate in surveys or research;
To promote our work.
We will not pass on details without explicit consent except in exceptional circumstances.
We collect your personal data from this website and from other methods, such as feedback from visitors at event we have supported, funded or arranged.
Why do we process your personal information?
We collect and use personal information to help evaluate the success of our work. This then allows us to improve our services through monitoring, evaluation and audit; for research and report writing; and to contact you about the work we do. Establishing the success, participation levels and interest in our work is crucial to gaining funding and planning for the future.
Legal basis for using your information
We use your personal information, where we have consent for monitoring, evaluating and auditing our services; or to contact you if you have agreed for us to do so.
Disclosing and sharing information
We may disclose your personal information to third parties to assist in us providing you with a service or in order to comply with a legal obligation. This is only done with your explicit consent.
We do not sell or share your personal information for other organisations to use.
How we store your information
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
Your data protection rights
Individuals have certain rights over their personal data.
Data Controllers are responsible for fulfilling these rights and can provide information about the rights individuals have and how to exercise them. You can exercise your rights by contacting the Data Controller at firstname.lastname@example.org; or write to: Irish Arts Foundation, Headingley Enterprise and Arts Centre (HEART), Bennett Road, Leeds, LS6 3HN.
Access to Personal Data: You have a right of access personal data held by us. To do so we will need the following details:
The personal information you want to access
The date range of the information you wish to access
Confirmation of your identity
If we hold personal information about you, we will give you a copy of it in an understandable format together with an explanation of why we hold and use it.
Withdrawal of consent: You have the right to withdraw consent at any time.
Amendment of personal data: You can update or amend your personal at any time.
Right to object: You can object to our processing of your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.
Erasure: You can ask us to delete your personal information where it is no longer necessary for us to use it, have withdrawn consent, or where we have no lawful basis for keeping it.
Portability: You can ask us to provide you, or a third party, with some of the personal information that we hold in a structured, commonly used, electronic form.
Restriction: You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.
What to do if you're not happy
In the first instance, please talk to us. You also have the right to contact the Information Commissioner's Office (ICO) - please refer to the ICO website.
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Changes to this privacy notice
We will continually review and update this privacy notice to reflect changes in our practices and, when appropriate, in response to feedback from the public, as well as to take into account changes in the law.